Online board meetings are a convenient and efficient method for nonprofits to conduct business. As with any meeting, a variety factors can affect the productivity of an internet board meeting. This article outlines how to make virtual board meetings more efficient and common pitfalls you can avoid.

Inactivity

Many nonprofit boards find that they face challenges in keeping members who are not in the office. This is especially true if you have switched from face-toface meetings to remote sessions. Meetings can be affected due to low participation if members of what virtual data room information do you need the board aren’t comfortable speaking via video or if they aren’t comfortable with the technology.

It can be difficult to convince participants to attend the virtual meeting if committee reports are not the most interesting part of the agenda. To combat this, encourage your committee chairpersons to include a question or ask for feedback from the board in their reports.

Inadequate meeting minutes

The minutes of your board’s appointed officials are accountable for ensuring that all important discussions and decisions in your virtual meetings are documented in a clear and concise manner. They should refrain from describing informal discussions or personal opinions and should aim for a balance between thoroughness and simplicity. It is crucial to record your minutes in a formal manner and have a system for storing all documents in a secure manner, including governing documents and financial reports. This will avoid confusion and help improve accountability.